Office Desk

ACCOUNTING

E-BILLING ANALYST - BG11

DESCRIPTION OF DUTIES:

 

The E-Billing Analyst is responsible for obtaining e-billed clients’ approval of timekeepers and rates, assisting the Billing group and E-billing Coordinator with troubleshooting e-bill issues, maintaining e-billing software and helping to ensure e-bill compliance with client requirements as well as assisting the E-Billing Coordinator with new e-billing client setup. Assists in the accurate set up and maintenance of clients for electronic billing by working with Partners, internal staff, vendors and client contacts to gather information, complete necessary documentation. Assists with the communication of e-billing guidelines to firm members, including affected billing attorneys, timekeepers, and billing department to ensure compliance with client requirements. Ensures compliance of the Firm’s and Clients’ guidelines and setup related software as needed. Submits timekeeper and rate information to clients as necessary. Assists with the appeals processes to ensure appeals deadlines are met. Ensures the accurate set up of electronic billing files. Assists the Billing group with transmitting electronic bills and resolving electronic billing rejections. Monthly reconciliation of e-bills to e-billing vendor sites to ensure that all e-bills for month were electronically submitted. Work with the Billing group to finalize submission of missing invoices. Responsible for responding to questions regarding client and matter information, timekeeper information, and billing rate information. Assists billing partners with client requests including budgets, special reporting, etc. Performs research and responds to inquiries from billing partners, clients, Client Accounts Manager and others, as requested. Special assignments as given by the Asst. Client Accounts Manager, Billing & Client Accounts Manager, Director of Client Accounts, and/or Chief Financial Officer. Flexibility for overtime as required. Additional duties as assigned or required.

 

REQUIRED SKILLS: 

 

2 years minimum of professional service firm billing experience preferred (Elite or CMS accounting system preferred). Billing experience must include one year with a concentration in electronic invoice submission utilizing various vendors in the industry. Proficiency generating and preparing billing related reports. Ability to effectively present information orally and in writing. Ability to work collaboratively in a team environment. Ability to work independently with minimum supervision. Strong attention to detail and organizational skills. Excellent analytical and problem-solving skills. Proficient in Microsoft Excel and Windows applications. Bachelor’s degree strongly preferred.

 

LOCATION:

 

Washington, DC

 

SALARY:

 

$56,700+ depending on experience.

 

HOURS: 

 

9:00 am – 5:30 pm. Flexibility to work additional hours is required.

 

CLIENT ACCOUNT SPECIALIST - BG15

DESCRIPTION OF DUTIES:

Establishes, fosters, and maintains professional and collaborative relationships with attorneys, staff and clients to ensure compliance with both attorney and client specifications; manages all billing and collections processes from engagement to collections with tact, diplomacy, and effective negotiation skills. Primarily handles complex billing arrangements which may include client-level billing and collections. Trains and mentors billing specialists. Verifies rates with the rate analysts, reviews and implements the outside counsel guidelines, monitors fee caps, tier discounts and matter budgets; sets up and monitors alerts; communicates with the firm’s Billing & Intake Committee regarding discounts, write-downs, and write-offs. Manages the prebill to the final bill process; ensures that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submits finalized bills/eBills in appropriate template format, adhering to the attorney and client specifications; and confirms the final bills have been submitted to the client and are posted in the accounting system. Collaborates with the eBilling Coordinators for new client account set-ups with eBilling requirements; collaborates with Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submits invoices electronically, taking accountability for successful submission and troubleshooting issues; and proactively follows-up regarding acceptance and timely payment of eBills. Communicates directly with clients as requested or as established, including following-up on collections and contacting clients as needed.  Concisely communicates arrangements with attorneys and clients on their matters; provides clients with requested information on any special billing and or collection arrangements.  Other duties as assigned or required.

REQUIRED SKILLS: 

Bachelor’s degree in Accounting, Finance or Business discipline preferred or equivalent experience. Prior law firm billing experience required. Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills. High level of business acumen and ability to multi-task. Ability to assess pertinent information and anticipate needs and outcomes. Ability to prepare accurate, highly detailed work product and prioritize and manage time effectively. Talent for delivering exceptional client service through teamwork and an ability to work independently. Ability to exchange information and to present ideas, report facts and other information clearly and concisely. Strong initiative to proactively increase value to the position. Ability to maintain a high level of confidentiality. Strong problem solving skills. Possess reliability, dependability and motivation. Excellent organization and communications skills, both oral and written. Flexibility to work additional hours, as necessary.

LOCATION:

Washington, DC

SALARY:

$48,000 - $74,000 Depending on Location.




BILLING SPECIALIST - BG41

DESCRIPTION OF DUTIES:
 
Law firm seeking a Billing Specialist to provide comprehensive billing support to assigned
legal staff. The successful candidate will be a motivated self-starter and team player with excellent organizational and computer skills. Coordinate billing process for assigned billing attorneys. Work with billing attorneys to identify special billing requirements and provide bill history reports. Perform regular and consistent follow up with assigned billing attorneys to ensure bills are received in Accounting and processed in accordance with monthly billing deadlines. Communicate directly with attorneys and clients as needed to assist in answering questions, providing data, and/or maximizing billing efficiency. Provide ad-hoc reporting and account analysis on matters of responsibility. Submit and troubleshoot electronic invoice submissions. Monitor rate arrangements; file, organize, and maintain relevant records. Perform various other duties as assigned.
 
REQUIRED SKILLS: 
 
Bachelor’s degree is preferred; a concentration in Accounting or related field is preferred. At least five years of billing experience is required. Experience with accounting, time, and billing software is required. Experience with Aderant, eBillingHub, and participating e-vendors is a plus. Experience working for a law firm or government agency is preferred. Intermediate knowledge in Excel. Strong attention to detail. Strong collaborative communication skills (verbal and writing). Excellent organizational and time management skills. Ability to adapt with changing assignments and priorities. Ability to work well under pressure. Ability to meet frequent deadlines.
 
LOCATION:
 
Washington, DC
 
SALARY:
 
$70,000+ Depending on experience.




SENIOR BILLING COORDINATOR - BG11

DESCRIPTION OF DUTIES:
 
Manage all aspects of a specific large client portfolio to include billing, fee arrangement knowledge, electronic submission compliance, rate analysis, ad hoc reporting, accrual reporting, and monthly status reporting to billing lawyer and management. Responsible for assisting other assigned lawyers with all aspects of client billing: preparation and editing of client bills, research lawyer and client inquires, and prepare reports with respect to billing. Prepare the monthly proforma and billing report package distribution. Assist E-Billing Coordinator by converting invoices to electronic format and responsible for all revisions to electronic submissions. Assist billing partners with client requests including budgets, special reporting, and various client reports. Able to understand, communicate, and explain complex billing arrangements with/to senior lawyers and management. Perform research and respond to inquiries from billing partners, clients, Client Accounts Manager, and others, as requested. Proactively develop and enhance business relationships with internal and external clients. Develop and maintain full working knowledge of billing functions, reports, and inquiries. Maintain full working knowledge of billing functions, reports, and inquiries. Assist with special projects on various issues as needed and other duties as assigned.
 
REQUIRED SKILLS: 
 
A four-year college degree is preferred, with a minimum of three years’ experience in a finance, accounting, or billing role. Must have strong technology skills, including MS Office Suite and an ability to leverage technology in work processes. Utilize accounting tools for tracking client specifics and for reporting. Position requires outstanding written and verbal communications skills, excellent organizational skills, and the ability to strategize, multi-task, and prioritize. An exemplary customer service mindset, be highly motivated, and enjoy a team-oriented atmosphere. Must have a commitment for proactive communication and exceptional follow
through skills. Must be very flexible, self-motivated, and highly committed to quality, customer
service, teamwork, and supporting Firm and department goals in a fast-paced environment.
 
LOCATION:
 
Washington, DC
 
SALARY:
 
$64,200+ depending on experience
 
HOURS: 
 
9:00 am – 5:30 pm




SENIOR FINANCIAL ANALYST - BG11

DESCRIPTION OF DUTIES:
 
We are looking for a detail- oriented and strategically-minded Senior Financial Analyst to join our team. This position will be heavily engaged in the Firm’s budget and forecast efforts, working with senior management to develop realistic targets and tracking performance against these targets through monthly and adhoc reporting. Strong analytical skills and ability to present financial information in a concise and easily comprehensible manner are critical to success in this role. The Senior Financial Analyst will engage with a variety of individuals at the Firm including executive management, so we are looking for a candidate with strong communication and interpersonal skills.
 
REQUIRED SKILLS: 
 
Bachelor’s Degree in Accounting or Finance. 3-5+ years in job related role showing progressive growth in responsibilities (law/professional services Firm experience a plus). Specific experience in budgeting, forecasting, and monthly financial reporting is required. Strategic and analytical thinker with superior problem solving and decision- making skills. Detailed-oriented with excellent organizational and time management skills. Able to work independently with minimal supervision. Proactive, possess written and oral communications skills to clearly and concisely summarize conclusions and observations to senior/executive management. Strong Excel and PowerPoint skills, with particular focus on financial modeling and the use of advanced Excel features. Experience using financial and budgeting applications is required. Highest level of integrity and good judgment, with the ability to effectively deal with highly sensitive and confidential information. Budgeting/Forecasting software applications is required. OLAP-based is a plus. Advanced Microsoft Excel skills, proficient in developing macros, utilizing complex formulas, and advanced level features in Excel. Relational databases/SQL writing exposure is a must. Report writing skills is a plus – Crystal Reports or similar software. Experience with data visualization software is a plus -- Tableau or similar software.
 
LOCATION:
 
Washington, DC
 
SALARY:
 
$109,900+ depending on experience.
 
HOURS: 
 
9:00 am – 5:30 pm