CONFLICTS ANALYST - BG15
DESCRIPTION OF DUTIES:
Reviews conflicts searches performed by Specialists and Research Assistants, providing direction and constructive critique to ensure searches are comprehensive and accurate. Reviews and approves the language Specialists and Research Assistants use to communicate with lawyers in complex situations, providing guidance to ensure superior customer service levels, and attainment of required information. Independently performs conflicts issue-spotting, including: very careful review of the conflicts report; applying basic conflicts of interest under the Rules of Professional Responsibility; following departmental guidance for appropriate levels of analysis without being over- or under-inclusive and removing irrelevancies and unnecessary results. Under the supervision of Conflicts Attorneys and team management, clears conflicts on specific, limited types of requests, such as nonlawyer hires. This task requires issue-spotting and applying basic cures such as informed consents or reliance upon valid advance waivers. Also assists Conflicts Attorneys in their clearances as requested. Reviews Outside Counsel Guidelines for conflicts and professional-responsibility-related provisions and leads project to have these provisions implemented. Contributes significantly to or manages projects that affect the Conflicts Department and other administrative departments, including new procedures and software implementations. Trains new team members, including lawyers and staff. Performs other duties as assigned or required.
Minimum 3 years law firm conflicts research experience preferred. Familiarity with automated conflict checking systems as used in a law firm setting required. Familiarity with corporate family tree research, and the use of the internet for legal and corporate research. Understanding of the complexities of business interrelationships in a global economic environment. Ability to maintain complex and comprehensive records in a computerized format and to learn new software and research tools quickly. Strong interpersonal skills to establish close working relationships with the Firm's lawyers and staff. Excellent communication, organizational, and interpersonal skills, as well as the ability to work well under pressure and prioritize multiple tasks. Willingness to work a flexible schedule including weekend coverage. 4-year degree from an accredited college or university, or equivalent combination of education and related experience required.
$64,200 depending on experience.
10:00 am - 6:30 pm. Willingness to work a flexible schedule including weekend coverage.
DOCUMENT REVIEW SPECIALIST - BG15
DESCRIPTION OF DUTIES:
Tracking the closure of matters to obtain the disposition of files from billing and/or responsible attorney(s) or client. Retrieving, coordinating and organizing material for destruction under the guidelines of the firm’s records retention policy. Pulling material from archive boxes and on-site shelving areas and placing in secured shred bins for destruction purposes. Reviewing all client paper files prior to their release from the firm as the result of an attorney departure. Ensuring the firm’s records management system is updated in a timely manner with regards to the status of files that have been destroyed or transferred. Collaborating with attorneys and other legal staff with regards to material that should be maintained in hard copy form and/or destroyed. Monitoring firm-wide retention schedules for both physical and electronic files. Assisting the Manager, Records Center with notifying the appropriate party(s) to gain disposition instructions of client files. Retrieving, reviewing and coordinating the return of the appropriate client files to the client upon request.
A minimum of two years of records management and/or legal assistant experience. A minimum typing speed of 40. Basic knowledge of scanning equipment. Experience with Records Management software. Proficiency in Windows operating systems and Microsoft Office Suite and/or related software. Self-motivated and able to work independently in a well as with a team. Ability to interact professionally with all levels of the firm. Must demonstrate a high degree of trustworthiness commensurate to handle confidential and sensitive information. Ability to acquire a thorough knowledge of the firm’s Records Management, Document Management systems and Document Retention Policy for electronic and physical files. Ability to handle a large volume of client material at any given time. Strong problem solving skills. Ability to prioritize and manage time effectively. Possess reliability, dependability and motivation. Excellent organization and communications skills, both oral and written. Ability to work in a fast-paced environment while exhibiting a strong attention to detail. Flexibility to work additional hours, as necessary.
$42,000 - $50,000 depending on experience.