LEGAL SECRETARY

LEGAL SECRETARY - BG21

DESCRIPTION OF DUTIES:

 

Performs a variety of secretarial duties for attorneys to whom is assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters. Prepares documents for delivery to court with appropriate formatting, copies, and court fees. Proofreads all work completely and carefully. Sorts and dates incoming mail, identifying time-sensitive documents and notifying attorneys. Ensures that outgoing mail is timely prepared, and, if necessary, routes mail to specific delivery service and follows up on timely delivery. Utilizes and is proficient in computer software including Microsoft Office Suite and Orion. Establishes and maintains duplicate calendar and deadline reminder systems (“tickles”) to comply with law practice liability requirements. If applicable, has thorough knowledge of all court deadlines and creates reminders when required, e.g. deadlines stemming from court trial and discovery scheduling orders. Timely opens, closes and maintains all case and general files according to written procedure. Timely maintains filing and Chron records. Schedules and prepares conference room. Timely opens, closes and maintains all case and general files according to written procedure. Assists in preparing application for additional Court or State Bar membership or admission. Assists attorneys in registering for required mandatory Continuing Legal Education credits for each MCLE year. Maintains current and accurate contact list in attorneys’ Outlook and other formats as designated by supervising attorney, including all relevant persons affiliated with client file. Travels to bank, court, stores, restaurants or other locations as requested. Assists attorneys with marketing activities. maintains attorney marketing and seminar folders, resume, and mailing lists; coordinates registration for networking functions; assists in planning and coordinating marketing activities; prepares PowerPoint presentations. Other duties as assigned.

 

REQUIRED SKILLS: 

 

Minimum of 3-5 years of legal assistant/secretarial experience, litigation experience preferred. Working knowledge of legal office practices and procedures. Ability to handle and maintain confidential information. Proficient in Microsoft Suite applications. Able to work independently and take direction well. Ability to multi-task, make decisions and deliver results under deadlines. Bachelor’s degree preferred. Experience with iManage and Orion is preferred.

 

LOCATION:

 

Tysons Corner, VA.

 

SALARY:

 

$50,000 - $55,000 depending on experience.

 

HOURS: 

 

9:00 am – 5:30 pm

LEGAL SECRETARY - BG11

DESCRIPTION OF DUTIES:

 

We are currently seeking a Legal Secretary to support attorneys in various practices in our Washington, DC office. Become an integral part of the attorneys' busy litigation practice. Manage and maintain attorneys’ schedule and calendars. Make travel arrangements and maintain itineraries. Accurately submit expense reports for domestic and international travel. Assist attorneys with marketing initiatives (research, production, etc.). Organize and maintain client files. Execute administrative requests. Other duties as assigned by supervisors

 

REQUIRED SKILLS: 

 

Qualified candidates should have at least two years of legal secretary experience. Some degree of experience or exposure to litigation highly preferred. Outstanding organizational, administrative, and communication (oral and written) skills. Strong work ethic, attention to detail, and self-motivation. Demonstrated ability to prioritize, meet deadlines, efficiently multi-task and produce a high-end work product in a fast-paced environment. Team-oriented and professional mindset/demeanor. Interest in the legal field, as demonstrated in undergraduate coursework, extracurricular activities or prior jobs or internships. Four-year undergraduate degree strongly preferred. Proficiency in Microsoft Office suite.

 

LOCATION:

 

Washington, DC

 

SALARY:

 

$65,000+ depending on experience.

HOURS:

9:00 am - 5:30 pm

 

ENTRY LEVEL LEGAL SECRETARY - BG11

DESCRIPTION OF DUTIES:

 

This position provides inexperienced applicants an entry-level opportunity to join the secretarial services team. Incumbents will be progressively exposed to the complete range of tasks that a legal secretary undertakes and over an anticipated training period of 2 - 4 years will be developed to be fully proficient and competent in all duties and responsibilities expected of an accomplished, experienced legal secretary. Incumbents will be assigned to teams with at least one experienced secretary who will provide oversight, guidance and integration to the firm’s general approach to provision of secretarial services. The secretarial supervisor will ensure that the secretary receives assignments that will fully develop their secretarial skills and monitor performance development. Provide secretarial and administrative support in a Secretarial Service Center (SSC) consisting of a Team of 2 or 3 secretaries. Coordinate and maintain effective office procedures and efficient work flow; comply with policies and procedures set by the Firm; establish and maintain harmonious working relationships; foster an atmosphere of teamwork and cooperation.

 

REQUIRED SKILLS: 

 

0 - 3 years administrative or legal experience. College degree preferred. Excellent typing and grammar as well as software skills.

 

LOCATION:

 

Washington, DC

 

SALARY:

 

$50,000

 

HOURS: 

 

9:00 am – 5:30 pm

252-586-0920

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