ADMINISTRATIVE ASSISTANT

LATERAL PROGRAM ASSISTANT - BG15

DESCRIPTION OF DUTIES:

 

Opening for a Lateral Program Assistant in the Washington office to support the firmwide Lateral Program, which oversees the full-cycle recruiting process for all lateral partner and counsel candidates and the integration of all partner and counsel hires. Assisting with market research. Maintaining the viRecruit database which includes: entering candidates into the database, sending self-identification emails to candidates as needed and closing applicant files.,Coordinating and preparing candidate files for weekly Lateral Committee meetings. Maintaining the Lateral Partner and Counsel Candidate Report showing the status of active candidates and prospects. Preparing materials for meetings with search firms, including data on historical hires and pending candidates. Assisting with the orientation schedules for new lateral partners and counsel. Scheduling quarterly lateral integration review process. Assisting the Director and Manager in preparing the lateral program budget. Drafting monthly variance reports for the lateral budget. Maintaining search firm agreements with recruiters in both U.S. and non-U.S. markets, consistent with firm and market practices. Processing placement fees according to the relevant search firm agreement for new lateral hires. Assist with scheduling interviews (telephone, in person, videoconference) which may include requesting conference rooms, sending calendar invitations, notifying the lobby of each office, requesting VC technology as needed, updating viRecruit with interview schedules, updating recruiting documents and following up for interviewer evaluations. Assist with coordinating travel arrangements for incoming candidates. Processing travel expenses. Other duties as assigned.

 

REQUIRED SKILLS:  

Four-year college degree required. Administrative support experience in professional services, corporate or law firm environment a plus. Proficient in a range of computer software including Microsoft Office (Word, Excel and PowerPoint). Experience working with applicant tracking systems is a plus. Excellent administrative and organizational skills. Strong project management skills required. Attention to detail is paramount. Excellent communication skills, both oral and written. Ability to handle a number of responsibilities simultaneously. Ability to manage time and prioritize workload effectively. Reliability, dependability, and strong motivation to respond to requests quickly. Flexibility to work additional hours, as necessary including attending Talent Development related events. Ability to maintain confidentiality and ability to provide excellent client service.

 

LOCATION:

Washington, DC

 

SALARY:

$40,000 - $45,000 depending on experience.

 

HOURS: 

9:00 am – 5:30 pm 
 

HUMAN RESOURCES ASSISTANT - BG11

DESCRIPTION OF DUTIES: 

The Human Resources Department has an opening for a Human Resources Assistant in the Washington, D.C. Office. The responsibilities include but are not limited to processing FMLA payroll authorizations for staff and attorneys. Handling all the FMLA electronic filing and personnel electronic filing. Entering all non-employee worker information into Epicor. Processing staff employment verifications. Preparing new hire orientation schedules, reserving conference rooms, sending calendar invites, preparing new hire packets, giving the Firm tours and distributing the new hire forms for DC staff. Preparing the bi-weekly staff recruiting letters, printing resumes and scanning recruiting documents into the database. Assisting with Staff Appreciation Week and other events hosted by the HR department.

REQUIRED SKILLS:  

Minimum of one year of experience in an administrative support position. Experience in a law firm, corporate or professional environment preferred. Advanced proficiency using databases, MS Word and Excel. Familiarity with PowerPoint is a plus. A minimum typing speed of 50 wpm. Two-year college degree or equivalent experience. Ability to multitask and prioritize tasks, with a sense of urgency, while maintaining high attention to detail and accuracy. Excellent organization and communication skills in a fast-paced environment. Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information. Must have strong client service skills.

LOCATION:

Washington, DC

SALARY:

Depending on experience.

CLIENT SERVICES SPECIALIST - BG11

DESCRIPTION OF DUTIES: 

The Client Services Specialist will provide high quality service to the lawyers, clients, staff, and visitors who require conference center services.  This includes all aspects of conference room scheduling using the Event Management Software System (EMS), including reservations, confirmations, meeting set up, coordinating catering services and regularly monitoring conference room availability.  The Client Services Specialist will ensure the accurate and timely communication to and from lawyers, clients, staff and visitors and those departments involved in providing service to the conference center. Use of experience and judgment to effectively assist lawyers, clients, staff and visitors in preparing for and holding meetings.  

REQUIRED SKILLS:

 

Strong client services background, with emphasis on organization, initiative and attention to detail. Ability to accomplish requirements of position in high volume work environment requiring excellent time management and multi-tasking skills. Excellent verbal and written communication skills with emphasis on exceptional interpersonal communication skills, including the ability to listen to issues affecting the conference center and propose solutions. Ability to perform moderate document management with a working knowledge of various software packages such as Word, Excel and PowerPoint; including but not limited to, Word - creating and editing documents; Excel - creating basic spread sheets or editing existing documents; PowerPoint - editing and loading existing document onto laptops for meetings. General knowledge of audio-visual systems to allow basic set up for microphones and other technology used to support meetings. Must be able to operate and troubleshoot, fax machines, copiers, and other basic office equipment. Minimum 2 years front desk experience in a professional environment required, law firm experience preferred. Ability to learn and utilize EMS system. Exhibit a willingness to be flexible and work alternative shifts and share in overtime as necessary to ensure adequate coverage during weekdays, weekends, holidays and social events. Working harmoniously with co-workers, and those departments that provide service to the conference center, including Catering, Office Services and ITS. Requires the daily usage of an in-ear communication device.

LOCATION:

Washington, DC

SALARY:

$38,000+ depending on experience

HOURS:  

7:00 am – 3:30 pm

252-586-0920

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