Professionalism and Ethics, the core of every placement since 1990.

These are recommended Resume formats currently in use throughout the industry.

ADMINISTRATIVE ASSISTANT – EXAMPLE 1

( NAME ) (Street Address)                                                                  (Main Contact Number)
(City, State Zip Code)                                                                 (Alternate Contact Number)

EDUCATION
Brooks College, Long Beach, California June 1989
Graduated with an AA Degree in Fashion Merchandising.
 

EMPLOYMENT
Freelance Administrator                                                      October 2002 – September 2007
Provide internet research for marketing purposes as well as contract and proposal preparation.
 

(Company Name), McLean, Virginia                                 September 2001 – October 2002
Administrative Assistant. Provide administrative support for the Senior Vice President of Communication and Information Systems and the Division Manager of Strategic and Intelligence Programs to include the following: word process contracts/proposals; process expense reports; prepare monthly reports for contractors; arrange travel through in-house travel agency; and cover switchboard as needed.
 

(Company Name), Falls Church, Virginia                                   October 1996 – June 2001
 Administrative Sales Assistant. Provided administrative support for the Vice President of Sales and a team of 12 salespeople to include the following: word processed estimates, proposals and presentation materials; put together marketing mailings; assisted with marketing perks, such as planning luncheons for customers, putting gifts together, planning meetings, etc.; and ran computer reports and distributed to Sales Representatives.
 

(Company Name), Fairfax, Virginia                                      February 1994 - October 1996
Secretary - Land Development Department. Word processed proposals/contracts and other miscellaneous documents. Prepared monthly spreadsheet reports. Utilized the accounting system for weekly time entry for the department as well as obtaining miscellaneous reports. Responsible for collecting overdue accounts from clients. Maintained filing and invoice systems.
Temporary Secretary - Survey Department. Word processed proposals/contracts. Prepared monthly spreadsheet reports. Responsible for taking survey orders called in by phone, assigning them task numbers through the accounting system, and then entering them into a database. Also utilized the accounting system for weekly time entry for the department as well as obtaining miscellaneous reports. Met a weekly deadline for writing up all new work orders. Mailed out completed survey orders on a daily basis.
 

(Company Name), Irvine, California                                   December 1992 - January 1994
Executive Secretary. Word processed various documents on an IBM compatible PC using WordPerfect 5.1. Prepared a variety of spreadsheets and graphs using Quattro Pro 4.0. Communicated with the company's insurance carrier for coverage for all branch offices. Prepared a daily rate sheet and sent out to brokers via a fax service. Prepared monthly financial books for distribution. Coordinated travel arrangements for business trips. Kept files updated.
 

SKILLS
· 10 key
· Electric Typewriter - 80 wpm
· IBM PC:
Word Processing - WordPerfect 9 & Word 2000
Spreadsheets - Lotus 1-2-3; Quattro Pro 9 & Excel 2000
Presentations – PowerPoint 2000
Data Base - IBM-PFS
Accounting - Procomm Plus
E-mail – ccMail; Outlook & Lotus Notes
· Familiar with programming in both BASIC & COBOL
 

Administrative Assistant -- SAMPLE I


(    NAME   )
(Street Address)                                                                       (Main Contact Number)
(City, State Zip Code)                                                         (Alternate Contact Number)

EDUCATION                                                                                          
Brooks College, Long Beach, California                                                                   June 1989
Graduated with an AA Degree in Fashion Merchandising.

EMPLOYMENT                                                                                                    
Freelance Administrator                                                      October 2002 – September 2007
Provide internet research for marketing purposes as well as contract and proposal preparation.

(Company Name), McLean, Virginia                                 September 2001 – October 2002
Administrative Assistant. Provide administrative support for the Senior Vice President of Communication and Information Systems and the Division Manager of Strategic and Intelligence Programs to include the following: word process contracts/proposals; process expense reports; prepare monthly reports for contractors; arrange travel through in-house travel agency; and cover switchboard as needed.

(Company Name), Falls Church, Virginia                                   October 1996 – June 2001
 Administrative Sales Assistant. Provided administrative support for the Vice President of Sales and a team of 12 salespeople to include the following: word processed estimates, proposals and presentation materials; put together marketing mailings; assisted with marketing perks, such as planning luncheons for customers, putting gifts together, planning meetings, etc.; and ran computer reports and distributed to Sales Representatives.

(Company Name), Fairfax, Virginia                                      February 1994 - October 1996
Secretary - Land Development Department. Word processed proposals/contracts and other miscellaneous documents. Prepared monthly spreadsheet reports. Utilized the accounting system for weekly time entry for the department as well as obtaining miscellaneous reports.  Responsible for collecting overdue accounts from clients.  Maintained filing and invoice systems.
Temporary Secretary - Survey Department. Word processed proposals/contracts.  Prepared monthly spreadsheet reports.  Responsible for taking survey orders called in by phone, assigning them task numbers through the accounting system, and then entering them into a database.  Also utilized the accounting system for weekly time entry for the department as well as obtaining miscellaneous reports.  Met a weekly deadline for writing up all new work orders. Mailed out completed survey orders on a daily basis.    

(Company Name), Irvine, California                                   December 1992 - January 1994
Executive Secretary. Word processed various documents on an IBM compatible PC using WordPerfect 5.1.  Prepared a variety of spreadsheets and graphs using Quattro Pro 4.0.  Communicated with the company's insurance carrier for coverage for all branch offices. Prepared a daily rate sheet and sent out to brokers via a fax service. Prepared monthly financial books for distribution. Coordinated travel arrangements for business trips.  Kept files updated.

SKILLS
•10 key
•Electric Typewriter - 80 wpm
•IBM PC:
       Word Processing - WordPerfect 9 & Word 2000
       Spreadsheets - Lotus 1-2-3; Quattro Pro 9 & Excel 2000
       Presentations – PowerPoint 2000
       Data Base - IBM-PFS
       Accounting - Procomm Plus
       E-mail – ccMail; Outlook & Lotus Notes
•Familiar with programming in both BASIC & COBOL
 

Administrative Assistant - Sample II

(Name)
(Street Address, City, State Zip Code) ? (Main Contact Number) ? (Email Address)


EDUCATION

                           DuVal Senior High School, High School Diploma, Lanham, MD


EXPERIENCE

12/2004 - Present   Administrative Assistant
                           (Company Name), Silver Spring, MD

General responsibilities/duties include: providing administrative and program support, creating and maintaining filing systems,generating weekly/monthly activity reports, data entry, reconciling accounts and invoices,coordinating staff calendars, scheduling staff meetings,completing minutes for meetings/trainings/conference calls,registering participants for trainings, arranging travel for staff and consultants, meeting logistics, assisting with trainings on-site, managing supply inventory for office and training materials, and serving as back-up to Administrative/Executive Assistants.

08/2003 – 06/2004    Guest Service Representative
                           (Company Name), Philadelphia, PA

Front desk agent, answering multi-line phones, scheduling reservations, checking in/out guests, handling money/hotel deposits, providing guest assistance, and managing office files.

04/2002 - 06/2003  Office Manager
                           (Company Name), Baltimore, MD

Managed and coordinated schedules for two business partnerswith offices located in Baltimore and Washington, DC. Answering multi-line phones, scheduling tech appointments, making travel arrangements/itineraries, providing customer assistance, opening/closing offices, managing and organizing office files, data entry, billing, maintaining and ordering office and tech supplies, shipping/receiving packages, supervising technicians on jobs, and any other duties assigned by partners of company.

07/2000 - 04/2002      Receptionist
                               (Company Name), Columbia, MD

Answering multi-line phones, scheduling appointments for up to 15 stylists in large salon using a customized software program, providing customer assistance, stocking/inventory, preparing money for registers/bank deposits, opening/closing salon, and any other duties assigned by manager.

08/1998 - 08/1999      Administrative Assistant
                               (Company Name), Landover, MD

Answering multi-line phones, scheduling appointments, providing customer assistance, managing office files, maintaining office supplies, accounts receivable/payable, training new employees, opening/closing office, and any other duties assigned by manager.
 

SKILLS
                 •55wpm
                 •MS Word/Advanced Excel/PowerPoint/Access
                 •Outlook

 

Other Legal Resume -- Sample

                                                         (Name)
                                     (Street Address) (City, State Zip Code)
                                     (Main Contact Number) • (Email Address)
 
 
Education
     *   B.S in Business, University of Central Florida/Full Sail College
 
Skills
     *   Proficient with all applications of Microsoft Office
     *   Knowledge of Concordance software
     *   Legal Key
     *   Experience in Discovery and Document Review
     *   Completed coursework in IP Law, Business Law, Contract Writing and negotiation, and         *  General Litigation
     *   Experience with converting documents into several file formats
     *   Maintained large client lists and have performed major system updates
 
Work Experience
December 2007-March 2008   Temporarily relocated to Richmond, VA

October 2007-November 2007, (Company Name) (Temp Agency), Records Clerk Assistant
     * Assisted Paralegals and Project Assistants with case file organization
     * Index records/files; created labels in Legal Key following standard practice and procedure           for each new matter opened at the request of various attorneys and legal secretaries
     * Query database to locate specific records information
     * Monitored the records clerk mailboxes to answer file requests and label/conversion                   modifications; satisfy file requests; order records/files/boxes (via fax, phone or internet)            from our off-site storage vendor
     * Pack records/files/boxes to be sent to our off-site storage vendor, check out files and              deliver for distribution; verify all storage deliveries, maintain storage records and log                 problems with off-site storage vendor; re-shelve materials/files
     * Recalled off-site legal documents from RECALL in efforts to give attorney’s and legal                  secretaries access to those same stored documents
 
April 2007-October 2007, (Company Name), Project Assistant
     * Performed Document Review and Discovery Work
     * Used Concordance software to perform e-mail review and organization
 
2005-2006, (Company Name), Assistant Engineer
     * Maintained audio systems in the studio, Assisted Engineer on Session recording projects,           studio documentation on artist projects  
     * Scanned studio documents and converted into several file formats
     * Maintained client list and would assist House Engineer with system updates
 
2005-2005, (Company Name), Facilities Assistant
     * Contacted Building supervisor on corporate needs, Helped with interoffice operations of              the company, assisted in the mail room with incoming and outgoing documentation and             packages

References
     * Available upon request
 

Legal Secretary - Sample


(NAME)
(Street Address)
(City, State Zip Code)
(Main Contact Number)

EMPLOYMENT
5/2007 - Present Legal Secretary, (Company name), Washington, D.C.
                       Provide administrative and clerical support to (Attorney Name) on a                                        temporary and as needed basis. Duties consisted of preparing briefs and                                other pleadings for e-filing and distribution; cataloging document                                         production; and entering attorney time.

                       Administrative Assistant, (Temp Agency), Washington, D.C.
                       Provided administrative and clerical support to (Temp Agency) clients on                               temporary assignments.

6/2006 - 4/2007  Legal Secretary/Administrative Assistant, (Company Name),Washing D.C.
                       Provided administrative and clerical support to three partners in the firm's                               transportation group - primarily concerning airline industry legislation. Entered                         daily time, maintained calendars, and set up meetings and conferences.                                  Arranged travel and hotel reservations and prepared itineraries.

10/2005 - 4/2006Legal Secretary/Administrative Assistant, (Company Name), Washington, D.C.
                       Provided administrative and clerical support to two partners and two                                     associates in the employment, labor and benefits group. Entered daily time                             entries, prepared monthly client outing statements, maintained calendars,                              prepared check requests and expense reports, set up meetings and                                       conferences, arranged travel and hotel reservations and prepared itineraries.

1/1990 – 2/2005 Legal Secretary/Office Manager, (Company Name), Washington, D.C.                               (Managing Partner [Partner/Attorney Name])
                     Pared time reports, client billing statements, and payroll. Responsible for                                accounting and bookkeeping. Prepared all legal briefs, memoranda, notions, and                       ECF court filings. Handled all administrative aspects of (Company Name) law                          practice

SKILLS
                     Typing speed in excess of 80 wpm. Computer applications include: Word Perfect                      , Microsoft Word, Outlook, DTE, Hummingbird, Rainmaker, Elite Records and                            Billing, Desksite, Etime, One-Write Accounting Software, QuickBooks Pro and                          Windows programs. Operate calculators, dictating equipment, teletype,                                  facsimiles, GBC binding equipment, and all copiers.